Auto Repair Parts Inventory Software That Stops You Running Out
Track every part in your shop. Set reorder points. Get alerts when inventory drops. Syncs automatically with work orders.
HOW IT WORKS
How Parts Inventory Works in Mechanics
Add parts. Set reorder points. When inventory gets low, Mechanics alerts you. Tech uses the part. Inventory auto-deducts. No manual counting.
Add Parts to Your Inventory
Part number, name, vendor, cost, markup. Mechanics stores it all. Set a reorder point (e.g., 'alert me when I'm down to 2 units').
Set Reorder Points
Don't get caught without a common part. Mechanics alerts you when inventory drops below your threshold.
Add Part to Work Order
Tech uses the part. You add it to the work order in Mechanics. Inventory automatically deducts by 1.
Low Stock Alerts
Running low on that alternator? Mechanics tells you. Order before you're out. Never lose a job because you don't have the part.
TRACKING
What Gets Tracked
Part number, vendor, cost, markup, quantity on hand, reorder point. Everything you need to manage inventory and know your margins.
Part Number
OEM part number or your internal SKU. Search by number or name.
Vendor & Supplier
Where you buy it. Multiple vendors per part. Know who has the best lead time.
Cost & Markup
What you paid. What you charge. Your gross margin per part. Track it all.
Quantity on Hand
Real-time count. Auto-deducted when parts are used on work orders.
Reorder Point
When to reorder. Mechanics alerts you before you run out.
Parts Margin
Know which parts are most profitable. Which are barely moving. Adjust ordering.
INTEGRATION
How Parts Sync With Work Orders
One system. Add a part to a work order. Inventory deducts automatically. Your margin is locked in the report. No double-entry.
Technician Uses Part
Tech replaces a brake pad. It comes from your inventory.
Add Part to Work Order
On the work order in Mechanics, tech or office selects the brake pad part.
Inventory Auto-Deducts
Quantity on hand goes from 12 to 11. Mechanics tracks it automatically.
Invoice Includes Part Cost
Customer is charged your markup. Your margin on that part is locked in the report.
WHO IT'S FOR
Built for Shops That Stock Common Parts
Independent shops with 1-4 bays that stock common parts
Shops that use the same parts repeatedly (alternators, batteries, filters, pads)
Shops losing money on emergency parts runs (driving to supplier, paying premium)
Shops trying to track parts costs and margins
Shops that need to know which parts are profitable and which aren't
COMMON INVENTORY
Parts Most Shops Track
Brake pads (front & rear, every brand you work on)
Oil filters
Air filters
Batteries
Serpentine belts
Alternators
Starter motors
Water pumps
Spark plugs
Transmission fluid
Coolant
Any part you use more than once a month
OUTCOMES
What Shops See After Month One
Stop Emergency Parts Runs
You're 30 minutes into a job when you realize you don't have the part. Stop everything. Drive to the supplier. Pay a markup. Lose 2 hours. Then Mechanics alerts you to reorder before it happens again.
Know Your True Parts Margin
Some shops underestimate how much they're making on parts. Some don't realize they're losing money on others. Mechanics shows margin by part so you can adjust pricing.
Reduce Carrying Costs
You stock 50 alternators because you don't know how many you use. Reorder points mean you stock only what you need. Money in inventory is money not in the bank.
Never Miss a Job Because You're Out of Stock
Customer comes in needing a serpentine belt. You're out. They go down the street. Mechanics alerts you before it happens.
COMPARISON
Spreadsheet Inventory vs Mechanics
One requires manual updates. One updates automatically. One helps you know margins. One requires a calculator.
| Feature | Spreadsheet | Mechanics |
|---|---|---|
| Track quantity on hand | Yes, but manual updates | Automatic, deducts when part is used |
| Know when to reorder | Manual counting, easy to forget | Automatic alerts when low |
| See margin by part | Requires calculating cost vs charge | Automatic, updated in real time |
| Sync with work orders | Separate system, easy to lose track | Built-in, one system |
| Report on parts profit | Manual spreadsheet (if you track it) | Automatic report, top 10 parts |
| Prevent stockouts | Easy to miss, requires vigilance | Automatic alerts before out of stock |
| Multiple vendors per part | Possible but confusing | Track 3+ suppliers, compare lead times |
| Time spent managing inventory per week | 2-3 hours (counting, adjusting, ordering) | 15-30 minutes (reviewing alerts) |
SMART REORDERING
Reorder Before You Run Out
Set Custom Reorder Points
You know brake pads fly off the shelf. Set the alert to 3 units. Alternators? Set it to 1. Mechanics alerts you before you're stuck.
Multiple Vendors Per Part
Track 2-3 suppliers. Compare lead times and pricing. When you need to order, you pick the fastest or cheapest vendor right from Mechanics.
Inventory Value Report
How much money is tied up in inventory? Mechanics shows you. Lock up 500 dollars in slow-moving parts, that money isn't in your bank.
Low Stock Alerts
Get notified in the dashboard when a part is running low. No surprise stockouts. No emergency supplier runs.
Stop Running Out of Critical Parts
Mechanics parts inventory is built by people who understand auto repair workflows. Track every part, know your margins, get alerts before you run out.
Track Parts FreeFree for 30 days. All features included. No credit card required.